Accounting Guidelines & Procedures

Accounting Guidelines & Procedures

1. Schedules & Modes of Payment
2. Tuition Fee, Miscellaneous, & Other Fees may be paid according to  the following schedules and modes:
   1. Annual – upon enrollment and/or before  classes begin.
   2. Semi-annual – downpayment upon enrollment and balance in October.
   3. Quarterly – downpayment upon enrollment and balances in August, October, December, and February.
   4. Bi-monthly – downpayment upon enrollment and balances in July, September, November, January and March.
   5. Monthly - downpayment upon enrollment and balances in the first week of July and of each succeeding month.
3. For E.C.E. pupils: only cash, semi-annual and quarterly modes of payment are applicable.
4. Books, uniforms and other school supplies required of students should be paid in cash upon enrollment or before the opening of classes at the latest.
5. Statement of account shall be issued to parents / guardians. However, with or without this, parents / guardians  should promptly pay accounts on due dates.
   
   Withdrawals & Refunds

In accordance with the Rules and Regulations of the Department of Education (Manual of Regulation for Private School, 1992, 8 ed.), withdrawals and refunds are subject to the following conditions:

1. All other fees (including reservation deposit) other than tuition are non-refundable.
2. Tuition refund will be granted on the following conditions:
   • 100% - if withdrawal is done earlier than 15 days prior to the opening of formal classes.
   • 90% - if withdrawal is done earlier than 7 days prior to the opening of formal classes
   • 80% - if withdrawal is done 1-3 days prior to the opening of formal classes.
   • 70% - if withdrawal is done on the first week of formal classes.
   • 60% - if withdrawal is done on the second week of formal classes.
   • No refund shall be done after the second week of formal classes and at anytime during the school year regardless of whether or not the child has actually attended classes.
   • In case of withdrawal at the middle of school year by students whose parent have chosen any of the non – annual mode of payment, the parents / guardians shall be required to pay all the fees for the entire duration of the school year.

3. Tuition refund will be made on the total tuition for the term. Processing period will be one (1) week.

                 For the purpose of determining the effectivity of withdrawal, the reckoning point will be the day when the written notice of withdrawal is submitted. Verbal notice is not sufficient.